PRIVACY STATEMENT

St. Ives School is committed to protect the privacy rights of individuals on personal information pursuant to the provisions of Republic Act No. 10173 or the Data Privacy Act of 2012, its Implementing Rules and Regulations and the Basic Education Act of 1982.

All employees, students and administration officers are enjoined to comply with and to share in the responsibility to secure and protect personal information collected and processed by St. Ives School in pursuit of legitimate purposes.

General Privacy Policy Statements

1. St. Ives School adheres to the general principles of transparency, legitimate purpose and proportionality in the collection, processing, securing, retention and disposal of personal information.

2. The students, parents, guardians, employees or third parties whose personal information is being collected shall be considered as data subjects for purposes of these policies.

3. Data subjects shall be informed the reason or purpose of collecting and processing of personal data.

4. The data subjects shall have the right to correct the information especially in cases of erroneous or outdated data, and to object to collection of personal information within the bounds allowed by privacy and education laws.

5. The data subject has the right to file a complaint in case of breach or unauthorized access of his personal information.

6. St. Ives School shall secure the personal information of students, parents, guardians, employees and third parties from whom personal information is collected and shall take adequate measures to secure both physical and digital copies of the information.

7. St. Ives School shall ensure that personal information is collected and processed only by authorized personnel for legitimate purposes of the school.

8. Any information that is declared obsolete based on the internal privacy and retention procedures of the school shall be disposed of in a secure and legal manner.

9. Any suspected or actual breach of the St. Ives School Data privacy policy must be reported to any member of the Data Privacy Response Team.

10. Data subjects may inquire or request for information from the Data Privacy Response Team, regarding any matter relating to the processing of their personal data under the custody of St. Ives School, including the data privacy and security policies implemented to ensure the protection of their personal data.

Processing of Personal Data

A. Collection of Information

We collect your personal data that include those you provide us during your application for admission, information we acquire or generate upon enrolment and during the course of your stay with us.

1. Information you provide us during your application for admission

Upon application for admission, we collect information about personal circumstances and contact information such as – but not limited to – name, your email address, telephone number and other contact details, family history, previous schools attended, academic performance, disciplinary record, medical record, etc.

2. Information we acquire or generate upon enrolment and during the course of your stay with us.

Upon enrollment and during the course of your stay with us, we collect information on your academic or curricular undertakings, the classes you enroll in and scholastic performance, attendance record, medical record, etc. We will also collect information for and in relation to co- curricular matters, such as outreach activities, as well as extra-curricular activities, such as membership in student organizations, leadership positions and participation and attendance in seminars, competitions and programs. We will also collect information in connection with any disciplinary incident, including accompanying sanctions that you may be involved in.

B. Access to Information

Your personal information is accessed and used by SIS, specifically the Student Services and the Registrar personnel who have legitimate interest in it for the purpose of carrying out their mandated duties.

We use and share your information as permitted or required by law to pursue our legitimate interests as an educational institution, including a variety of academic, administrative, historical, and statistical purposes.

Some examples of situations when we may use your information to pursue our legitimate interests as an educational institution are as follows:

1. evaluating applications for admission to St. Ives School;

2. processing confirmation of incoming students and transfer students in preparation for enrollment;

3. recording, generating and maintaining student records of academic, co-curricular and extra- curricular progress;

4. establishing and maintaining student information systems;

5. sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations;

6. processing scholarship applications, grants and other forms of assistance;

7. investigating incidents that relate to student behavior and implementing disciplinary measures;

8. maintaining directories and alumni records; compiling and generating reports for statistical and research purposes;

9. providing services such as health, counseling, information technology, library, sports/recreation, transportation, safety and security;

10. managing and controlling access to campus facilities and equipment;

11. communicating official school announcements; sharing marketing and promotional materials regarding school-related functions, events, projects and activities;

12. soliciting your participation in research and non-commercial surveys;

C. Sharing of Information

Some examples of when we may share or disclose your personal information to others include:

1. posting of class lists and class schedules in school bulletin boards or other places within the campus;

2. sharing of information to persons, including parents, guardians or next of kin, as required by law or on a need-to-know basis as determined by the school to promote your best interests, or protect your health, safety and security, or that of others;

3. providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with scholastic ranking information or certification of good moral character for purposes of admission

4. sharing information to potential donors, funders or benefactors for purposes of scholarship, grants and other forms of assistance;

5. distributing the list of graduates and awardees during commencement exercises;

6. reporting and/or disclosing information to the NPC and other government bodies or agencies (e.g., Commission on Higher Education, Department of Education);

7. sharing information for accreditation purposes (e.g. Private Education Assistance Committee)

8. responding to inquiries verifying that you are a bona fide student or graduate of the school;

9. conducting research or surveys for purposes of institutional development;

10. sharing your directory information to the schools’ alumni association;

11. intend to use your personal information for purposes other than our legitimate interests

12. publishing academic, co-curricular and extra-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites and publications;

13. sharing your academic accomplishments or honors and co-curricular or extracurricular achievements with schools you graduated from or was previously enrolled in, upon their request;

14. marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media;

15. publishing communications with journalistic content, such as news information in St. Ives School’s publications, social media sites.

Data Protection

We shall implement reasonable and appropriate organizational, physical, and technical security measures for the protection of personal data which we collected.

The security measures shall aim to maintain the availability, integrity, and confidentiality of personal data and are intended for the protection of personal data against any accidental or unlawful destruction, alteration, and disclosure, as well as against any other unlawful processing.

We only permit your data to be accessed or processed by our authorized personnel who hold such information under strict confidentiality. We restrict access to information to just anyone who like to know/obtain such information without justifiable ground.

Any data security incident or breach that comes to the knowledge of S. Ives School will be recorded and reported as required by law. St. Ives School will take all necessary and reasonable steps to address such incident or breach and mitigate any negative effect of such incident or breach. If there is strong suspicion that an incident affects your personal information, St. Ives School will notify you of such incident in an appropriate manner.

Confidentiality

After successfully completing your studies at St. Ives School and you are already an alumnus, your personal information remains private/confidential.

Our employees shall operate and hold personal data under strict confidentiality. They are required to sign non-disclosure agreements and are have received training on the company’s privacy and security policies to ensure confidentiality and security of personal data.

Right to Privacy

As provided by the Act, you may object to the processing of your personal data, request to access your personal information, and/or have it corrected, erased, or blocked on reasonable grounds. For the details of your rights as a data subject, you can get in touch with our Data Privacy Officer at contact details below or at National Privacy Commission at https://privacy.gov.ph/. St. Ives School will consider your request and reserves the right to deal with the matter in accordance with the law.

Contact Information

If you have further questions or concerns regarding your privacy rights, this Consent Form or any matter regarding the Data Privacy Act of 2012, you may contact our Data Protection Officer through the following details:

The Data Protection Officer

Tel. No.: +632 89831220

Email Address: info@stivesschool.com